How 100% Digital Leeds evaluate their digital inclusion programme – case study
Funders will want to know the impact of their investment, and you’ll want to know what’s worked well and not so well. There is no correct way to evaluate a digital inclusion programme.
Take a look at both this case study and the step by step guide to evaluating a digital inclusion programme and take it from there. We’d also really like to hear what’s worked for you.
In our pre-COVID report to the Scrutiny Board in February 2020, we set out our approach to evaluating our work and measuring return on investment. There were four elements that drove our approach. We stressed that:
- it is vital to measure place-based outcomes in order to fully evaluate the impact of the 100% Digital Leeds programme
- digital inclusion is a means to an end, it is not an end in itself. Digital inclusion is not about digital, it is about inclusion
- people can use the internet to tackle many of the challenges and inequalities they face on a daily basis
- being online means having access to cheaper goods, services and utilities, more employment opportunities, self-management tools for long-term health conditions and easier ways to deal with the council and government departments
Creating a sustainable evaluation framework
In our 2019 report to the Scrutiny Board, we discussed our plans to create a sustainable evaluation framework to measure:
- the programme’s return on investment
- social impact
- progress towards 100% digital inclusion
Over the course of the year the digital inclusion team has worked with Good Things Foundation to design this model. We drew on their expertise as a national leader in the research and evaluation of digital inclusion programmes.
This includes work with government and other national stakeholders such as:
- Department for Education
- NHS England and NHS Digital
- Ministry of Housing, Communities and Local Government
- Centre for Ageing Better
- Lloyds Banking Group
We now have an evaluation framework that allows us to measure improved outcomes across a range of indicators. Our evaluation framework allows us to report on the return on investment that digital inclusion brings to:
- the council
- the city as a whole
Measuring positive social impact
The positive social impact we want to measure includes:
- progression to further learning (both formal and informal)
- progression to positive employment outcomes (both in work and into work)
- improvements in health and wellbeing (from using digital health tools to self-manage conditions)
- increased social connection and reduced isolation
Evaluation using surveys
The framework includes a number of surveys. We used these to evaluate a range of outcomes.
Ongoing user progression survey
This survey collects demographic data to measure trends. It builds a profile of end users. It records their:
- employment status
- disabilities or long term health conditions
- housing status (whether they are a Housing Leeds tenant)
The survey also records attitudinal and behavioural change, and calculates channel shift savings. This survey will be rolled out to all of the 100% Digital Leeds partners who offer digital access and support to users.
Monthly activity surveys
We run two monthly activity surveys, for organisations participating in the tablet lending scheme and organisations benefiting from the Leeds Digital inclusion funding stream.
Both of these surveys are designed to collect data to provide quantitative evidence of impact delivered by partners in communities and among target audiences. This is so that we can state, for example, “x number of organisations in the movement are helping people find employment and saw y amount of people this quarter.”
The digital inclusion team visits each organisation every three months to collect qualitative evidence. This is in the form of user case studies and organisational case studies, featuring quotes and images.
These are organised in categories relevant to specific agendas. For example:
- health, employment and skills
- financial resilience
- community integration
- reduced isolation or loneliness
- greater independence
Ongoing Digital Champions progression survey
As well as continuing to evaluate the effectiveness of Digital Champions training, we also measure and report on the impact of the practical application of training and the engagement of end users.
Maintaining regular contact with network organisations
In addition to these surveys for the more engaged organisations that are part of the 100% Digital Leeds network, the digital inclusion team maintains quarterly contact with less engaged organisations in the network. This is to identify any support they might need to boost their progress and engagement with end users.
This data allows us to report on:
- the reach and visibility of the programme, by reporting the number of overall organisations, online centres, tablet lending participants, Digital Champions and Learn My Way
- the nature of the digital inclusion activity of organisations and Digital Champions
- the number of end users and their demographic data
- the profile of people benefiting from the programme, in the form of case studies
- the profile of organisations benefiting from the programme, in the form of case studies
- channel shift savings to public services – Leeds City Council, NHS, JobCentre Plus and other local and national government departments
Results from the user progression survey allow us to produce an estimate of the value of channel shift as a result of Leeds residents gaining digital skills.
As people move to online transactions to replace phone calls and visits, cost savings can be applied to those behavioural changes. This is an important aspect of the continuing evaluation of the 100% Digital Leeds programme.
We have detailed an example below of annualised savings. They were achieved as a result of behaviour changes and channel shift due to the 100% Digital Leeds programme.
|Leeds City Council||£98,686|
|Other government offices||£72,703|
It should be noted that this framework was developed and used pre-COVID and some elements have not been used during the pandemic. We are reviewing and adapting the framework and we also use other evaluation tools and methodologies for specific strands of work.
4 comments on “How 100% Digital Leeds evaluate their digital inclusion programme – case study”
Hi Leeds and everyone,
How did you calculate your annualised savings? Was your methodology something you can share or would it be too specific to your own processes to really be viable for others to use?
Hi Sam. This was something we worked on in partnership with Good Things Foundation. Some of the calculations and sources for analysis are similar to those that Good Things Foundation used in their Blueprint for a 100% Digitally Included UK: https://www.goodthingsfoundation.org/sites/default/files/blueprint-for-a-100-digitally-included-uk-0.pdf
As it says in the article, we’re going to review our previous methodologies and the financial modelling we used in light of COVID. We’ll post about that here as the work gets underway.
Do you have a suggested form template for gathering this evidence that could be shared?
Its interesting to see what work Leeds have done in assessing the financial benefits to the council and partner service providers from moving Digital Inclusion to 100%. What baseline and numbers of people does the model assume you are moving to; and is this based on a shift over X years (as I cannot imagine this being a 1 year challenge).
Additionally, did you create a programme that people subscribe into, or use existing engagement processes to track ongoing progress of individuals? Has this now built up a lenghty period of evidence to show the long-term trajectory and stickiness / longevity of the initiatives from a individuals perspective?
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